TPF Board Meeting Minutes for July 2020

Jul 30, 2020 · 3 min read  ·
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TPF Board members meet every month and here are the minutes from the July 2020 meeting.

Attendees

  • Stuart J Mackintosh
  • Dan Wright
  • Dave Rolsky
  • Curtis "Ovid" Poe
  • Pete Krawczyk
  • Ricardo Signes
  • Makoto Nozaki
  • Nic Evans (admin)
  • Samantha McVey (For the TPRC CAT discussion)

TPRC CAT debrief

Structure

  • CAT (Community Afffairs Team) report that the CAT worked very well for TPRC (The Perl and Raku Conference). The process was well defined.
  • The training was effective and it helped - the role play created confidence
  • Future opportunity: Potentially more defined rules on how talks are selected (check speaker's past violations)
  • Stuart gave a very positive feedback to Samantha
  • Region diversity (mix of European/American) worked well for the global conference
  • Stuart proposed Samantha to take the CAT leadership position (unanimously agreed by the Board). Samantha accepted

Incident report

  • The CAT will publish a transparency report for the conference.

TPRC 2021

  • What are our criteria for determining whether we will do an in-person conference?
  • We may not be qualified to set the criteria. We are bound by goverment / professional risk judgement (e.g. CDC)
  • Other unknown factors: attendees' willingness to travel, Hilton's business
  • We will re-evaluate in December
  • Organizers' time has to be considered too - Reach out to the Conference Committee to get an idea of reasonable amount of time to plan an in-person conference (Ricardo)

The Raku Foundation Proposal

  • There was a proposal from the Raku community leaders for Yet Another Society to register 'The Raku Foundation' as an additional DBA (doing business as)
  • No disagreement - the board welcomes the development of this proposal
  • Q: What does DBA mean legally?
    • Org can use that name on a legal docs (such as opening a bank account)
    • It's an alias, it's not an organization
    • Impact for us to register another DBA should be very minimal
  • Stuart to advise Raku community leaders that the board welcomes this proposal and continue the conversation

Messages and suggestions from the community

  • Strongly worded suggestions started coming since TPRC in general
  • Website issues
    • Dave to make a list of fixes to make. Known issues:
      • Contact email (hello@) is not published
      • Broken links
    • Nic to get requirements from Marketing Committee too
  • Place for people to share their thoughts?
    • Build Community Outreach team - outside of the board - unanimous
    • Nic to start a blog post with Stuart
  • Side discussion: volunteer retention and keeping them motivated

Committees

  • We (need|want) a legal committee
    • A set of people who can give a commercial guidance with a legal background
  • Stuart updating the committee proposal

Systems/Infrastrucutre Committee

  • Ricardo offering to take the leadership
  • Ricardo to write a plan and a charter
  • Dave happy to help

Parrot Fund

  • Pete to get the amount of remaining money in the Parrot Fund by next week
  • Background: Makoto needs it to close Perl 6 Development Fund

Funds

  • Proposal to close Perl 5 Core Maintenance Fund and Perl 6 Development Fund, then to launch Perl Core Development Fund and Raku Development Fund
  • Why not call it "Perl Development Fund"
    • Originally the sponsors wanted to separate it from general Perl development
  • Raku Fund grant eligibility
    • Consult Raku Steering Committee
  • Final evaluation responsibility
    • Currently it belongs to the President
    • Discussion was had to see if it should be the Board or Grants Committee
      • Grants Committee has their own fund
      • Do Grants Committee want to manage?
  • We will continue in the next meeting or email conversation

TPRC Finance

  • Revenue was made from the ticket sales and sponsorship
  • Exact finance will be reported by Todd or Pete in the next